In July, a massive IT failure led to a worldwide grounding of flights, starkly illustrating some of the worst fears travelers have. News channels were flooded with images of weary passengers who were forced to camp out at airports for days and navigate numerous cancellations and rescheduling challenges. Such disruptions are not uncommon, and with events like these coinciding with extreme weather conditions, such as Hurricane Beryl, it’s increasingly vital for travelers to be ready for any unexpected issues and adapt to new travel norms.
As a travel journalist who flies monthly, airports have become my secondary residence. I’m quite accustomed to various travel disruptions like delays, unprepared hotel accommodations, or even being stuck in a city unexpectedly. Over time, I’ve picked up strategies to manage what’s within my control while learning to relax and perhaps enjoy a glass of wine when it’s not.
For those gearing up for a trip or recovering from a travel mishap, continue reading for essential advice on tackling any travel challenges you may encounter.
You forgot to pack something
Travel troubles can often begin before you even make it to the airport. Forgetting essential items like vital medications or your preferred skincare products can significantly heighten your stress levels. To avoid this, try setting up reminders on your phone or stick to the classic method of writing a reminder list by hand. For those who lean towards digital solutions, Todoist is a handy app that organizes to-dos with deadlines, ensuring you remember what to buy and pack before your trip.
Another useful app, PackPoint, generates a packing checklist tailored to your trip’s duration and even considers the forecasted weather at your destination. Should you forget something critical like medication, your doctor might be able to send a prescription to a pharmacy near your vacation spot.
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Your flight was canceled
Delayed or canceled flights are a major concern for many travelers. It’s crucial to be aware of your rights in these situations. Under a new policy from the U.S. Department of Transportation announced this year, any airline passenger is entitled to a cash refund if their flight is canceled or significantly delayed and they decide not to fly. This includes disruptions caused by weather and technical issues.
Additionally, it’s wise to check if your credit card provides travel insurance, which might cover unexpected costs like emergency accommodations and meals. You can find a list of 10 credit cards that offer various travel protections here. While it can be challenging, staying calm and proactive is important. Most airlines will attempt to book you on the next available flight.
To avoid delays or cancellations due to weather, check for any forecasted storms in your destination area beforehand. Airlines typically update their travel alerts page with any anticipated problems, allowing you to adjust your plans or rebook your flight ahead of time.
Your flight is uncomfortable
Even the most seasoned travelers encounter less-than-ideal flight conditions: cramped seating, proximity to the bathroom, or a noisy neighbor. The temperature can also vary, making the cabin uncomfortably cold or warm. While flying might not always be pleasant, some preparation can alleviate much of the discomfort.
Essential items for any flight should include a compact travel blanket for chillier conditions, an exceptional blackout eye mask from Ostrichpillow to help you sleep, and Comrad compression socks to maintain good circulation. A casual conversation with an airline desk agent occasionally leads to a seat upgrade, especially on less crowded flights.
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You’re charged a luggage fee
Understanding luggage weight limits is essential, as unexpected charges can significantly dampen your spirits. Always verify any airline baggage fees, especially for international travel. Carry-on luggage rules and weight limits often differ, such as in Europe, so it’s crucial to check these details in advance to avoid surprise fees at the airport. Consider packing cubes to maximize the space and organization in your suitcase. I highly recommend the compression set from Calpak.
You’re shocked by currency exchange rates at your destination
Being caught off guard by currency exchange rates at your destination can add to travel stress. Before departing, check the current rates to anticipate the costs. Also, consult with your bank regarding potential ATM fees when abroad. Many banks offer programs that can waive these fees. Depending on your destination, it might be wise to exchange some money at your local bank before you leave and ensure you have some cash ready for immediate needs.
You experience a medical emergency
Life is unpredictable, and while nobody enjoys facing health emergencies while traveling, being prepared is essential. If you’re staying at a hotel that offers concierge services, reach out to them in advance to locate the nearest pharmacy and hospital.
Additionally, it’s crucial to note that 911 isn’t the universal emergency number. Make sure to research and note down the local emergency contacts and the location of the nearest embassy at your destination before you arrive.
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Your hotel room isn’t ready
Traveling for 16 hours only to find out your hotel room isn’t ready can be incredibly frustrating—a scenario I’m all too familiar with. If you expect to arrive early, it’s wise to email the hotel in advance to request early check-in. Should this not be available, ask the hotel staff for recommendations on nearby cafes or places where you can relax while waiting.
Additionally, if you encounter a situation where your room is unexpectedly unavailable, ask the hotel to arrange accommodations at a sister property or recommend another hotel that fits your budget. For last-minute lodging, Hotel Tonight is an excellent resource, offering real-time availability and sometimes even discounted rates.
